Instructions for Oral and Poster Presenters

RESEARCH, CLINICAL CASE AND CLINICAL GOVERNANCE PRIZES
Presentations are scheduled to last for a total of 15 minutes which is allocated as 10 minutes for the actual oral presentation, followed by 5 minutes for questions and change around time for the next presentation.

TIME KEEPING TIPS
It is essential that presenters keep on schedule and adhere to the allotted time; as a courtesy to other presenters and session attendees, please keep to time.

PLEASE REHEARSE YOUR PRESENTATION SO THAT IT DOES NOT EXCEED THE TIME ALLOWED (10 MINUTES).

There will be a traffic light system on the lectern to help you keep to time. The session chair will ask you to stop after 10 minutes, so to avoid embarrassment and not being able to give your conclusions, please ensure your presentation can be delivered within this time limit, and without speaking too fast!

During questions the session chair will again indicate when your allotted time is complete. As a courtesy to others, please do not disregard the Chair.

We would ask you to remember that you are addressing an experienced audience, so we recommend that you minimise your introductory remarks and background in order to allow more time for the main topic. As a guide, we would generally suggest that talks are limited to around 10 slides.

AUDIOVISUAL EQUIPMENT
The presentation room is equipped with a data projector and laptop. The laptop provided runs Microsoft PowePoint 2011.  Presenters are only allowed to use the equipment provided and not their own laptops as there is insufficient time in the session to allow the setting up of different computers.  The venue recommend that presentations are 16:9 resolution.

PRESENTATIONS
Please ensure that your presentation is loaded onto the presentation PC and checked at least 30 minutes before the start of your session. We also ask that you go to the presentation room 10 minutes before the start of your session to introduce yourself to the chair of your session and familiarise yourself the equipment set up. There will be an AV technician who can assist with any technical queries. The technician will resolve any technical issues.

Winners will be announced at the dinner. If you are unable to attend, please inform the secratariat and nominate a representative to collect your award.

POSTER PRIZE PRESENTATIONS
Poster prize finalists are expected to present their poster and give a short oral presentation.

Oral presentations are scheduled to last for a total of 5 minutes which is allocated as 3 minutes for the actual oral presentation, followed by 2 minutes for questions and change around time for the next presentation.

Participants will give a 3-minute oral presentation, using a maximum of three slides (this does not include a title slide). This will be followed by two minutes of questions. The judges will assess the presentation and also assess the posters separately.

Please rehearse your 3-minute oral presentation in advance so that you can deliver the key messages within this time. The Chair will ask you to stop talking after 3-minutes to keep the session to time.

Winners will be announced at the dinner. If you are unable to attend, please inform the secratariat and nominate a representative to collect your award.

UNDERGRADUATE POSTER PRIZE PRESENTATIONS
Undergraduate Poster Prize finalists are expected to present their poster and give a 3 minute poster presentation. The 3-minute oral presentation will now be held in a separate room from the main poster session. Finalists are therefore asked to email a PDF version of their poster to the secretariat by Friday 15th September. The electronic version of the poster will be presented on a plasma screen during the judging. This will be followed by 2 minutes of questions.

INSTRUCTIONS FOR POSTER PRESENTATIONS (PRIZE AND NON PRIZE)
• All posters will be on display for one day (see list for each day)
• Posters should be mounted and removed by the presenters. Velcro fixings will be provided for you to attach your poster to the board.
• Each poster will be allocated a poster board that corresponds to the poster code number in the abstract book and programme.
• Posters should be mounted between 0830 and 1000 hours and taken down at the end of the day of the presentation.
• Posters remaining on the boards after the end of the day will be removed by the conference organisers and will be taken to the registration desk. If they are not collected by the end of the lunch break on Friday they will be disposed of.

POSTER DIMENSIONS AND MATERIAL
• Poster boards are 1 metre wide by 2 metres high. The recommended poster size is A0 size portrait (841 mm wide x 1189 mm long) or similar. Landscape posters will not fit on the poster boards.
• Posters should be made of paper or thin cardboard. Heavy board, fabric or vinyl materials may be difficult to keep in position on the panel.
• Posters will be attached to boards using velcro, this will be provided by the organisers at the venue.

CONTENT AND LAYOUT
• Posters should include a title corresponding to the title of the abstract and author details.
• The poster content should match the information you submitted in your abstract.
• The amount of written text should be kept to a minimum by using keywords and phrases.
• Clearly labelled schemes, formulae, graphs, diagrams and pictures convey the meaning more readily than a closely printed text.
• Keep the layout simple.
• The colours and the background should be sufficiently contrasting to allow the text to be easily read.